 |
Minutes |
Hurricane Haven Owners, Inc.
Membership Meeting
August 30, 2008
Our meeting was called to order at 6:00 PM. Roll call was taken and all proxies were read. A quorum was present of 36 people – more than 20% of the membership. Kenny Elliott made a motion to accept the minutes and Mike Thaggard seconded. The vote was unanimous. The financial statement was given by Doris Clark. Everyone thanked Mrs. Doris for keeping the books for all these years and in such a great fashion. Mike Thaggard made a motion to accept the statement and a second was made by Lee Maness. The vote was unanimous.
Richard noted that we should give a big thank you and a round of applause to Martha Hegler and Shelby Prevatte for having the large yard sale that bought the fireworks for July 4th. Also a big thanks to Bobby Clewis for getting them a good deal on the fireworks.
Under old business – the boat ramp. Richard advised that Greg Holden, a local dock and boat ramp builder, gave us an estimate of $70-90,000 to remove and replace our existing ramp. It was noted that others have given it a look but no prices were received. Greg also stated that a brand new one will do the same in the long run as the one we now have. Marvin worked hard putting dirt in the sides and it was noted that as soon as the weather cools some there will be volunteers putting concrete in the sides. Richard also said that some dirt or marl will be put in the roadway in order to smooth some of the ruts.
Frances Mauney wanted to give a thank you to Gary and Debbie Kistler for looking after their place.
Gary Kistler announced that Lewis Sherrill, Bill Parker and Dan Tyson had passed away. They will be missed by all.
Someone suggested that we update our telephone/address list just in case during storms or whatever, folks can be contacted. If your address or telephone number has changed, please let someone know. Anyone can call any of the board members at any time if they need their place checked out.
Under new business – the agenda items.
The first item was to officially change our meeting date from June 1st to the Memorial Day meeting we now have. Ron Hammond made a motion to make this change, a second was given by Curtis Powell. The vote was 36 for and 0 against.
Second item for vote was to revoke a previous vote requiring both the property owner and the renter to pay dues. Ron Hammond noted that the dues are the responsibility of the homeowner and whether he rents it out or not, that part is between the renter and the homeowner. If he can recoup his dues from his renter so be it, but we are only concerned that the dues are paid. Jane Tew made a motion to accept the revocation, a second was made by Ron Hammond. The vote was 35 for and 1 against.
Some discussion ensued regarding dues that are being charged for vacant lots. Richard suggested that if a homeowner owns a home in the neighborhood and pays full dues for it and also owns a vacant lot(s) then possibly he could be allowed a discounted rate for the lot(s) only. However, if the only thing they own in the neighborhood is the vacant lot(s) then the dues are the full amount. This will be on the next meeting’s agenda.
The third item on the agenda was the audit. It was noted that a few of the members in here reviewed, not audited, the books recently and no problems were encountered at that time. A reminder was given that we had previously gotten prices for an audit. Procedures that are done by other Associations were also mentioned. Mr. Tew was questioning the legal aspect of changing our by-laws. It was noted that changes can be made to our by-laws by NOTIFYING 100% of the members of the meeting to be held for a vote, but 50% or more of the members PRESENT and voting at the meeting can then make changes. Ron Hammond asked how many checks and deposits Doris makes each year – approximately 60 checks are written and 20 deposits are made. It should only take about 45 minutes to go through everything and he asked that everyone vote with that in mind. Mr. Tew felt that changing the by-laws and having an audit were two separate items. He made a motion that we table this until another date and felt we have a good set of by-laws. Pat Goodnight noted that we have several people in here are capable of reviewing the books. It was suggested to put the audit on hold until the next meeting and to change the by-laws to reflect the decision made regarding an audit at that time. Doris requested that a decision be made soon because she is tired of being scrutinized. Everyone agreed they were tired of it also. Mr. Tew made the motion and Kenny Elliott seconded. The vote was unanimous. It was noted that this matter needed to be resolved as quickly as possible since this has been going on forever with past and present Presidents and generally the complaints were from the same members.
It was noted that a lot of the members no longer come to the meetings because of the dissent and complaining but they were glad that this meeting and the last one was relatively enjoyable. If our meetings cannot be productive without being argumentative, then we stand to have them dwindle down to nothing. Pat Goodnight suggested that the names of the people who wanted to review the books and tapes be noted in the minutes so that everyone would know. Richard noted that he preferred not to note the names but several members requested this listing. Tina Odom, Phyllis Dunn and Martha Hegler were the ones reviewing. It was also noted that one of the agenda items to be placed on the next meeting list requested by Tina was the disallowing spending of any monies, other than emergency items or normal bill, i.e., power bill, phone, taxes, etc., by the Board without the express approval of the Association.
Richard gave thanks to Wayne and Gene for their help monitoring the pool. Richard noted that the work done at the pool building itself was definitely a necessity. The walls were crumbling from within and with help from Gary, John and others, this was repaired nicely. Richard asked if there were any complaints – none were noted.
Richard noted that our membership rate was going great – we only have six or seven who have not paid. He also noted that we still have T-shirts for sale and wanted to know if anyone wanted to purchase one.
The 50/50 drawing was held with the winner receiving $75.00
At 7:00 PM a motion was made by Kenny Elliott to end the meeting and a second was given by Mike Thaggard. All were in agreement.
Membership Meeting
August 30, 2008
Our meeting was called to order at 6:00 PM. Roll call was taken and all proxies were read. A quorum was present of 36 people – more than 20% of the membership. Kenny Elliott made a motion to accept the minutes and Mike Thaggard seconded. The vote was unanimous. The financial statement was given by Doris Clark. Everyone thanked Mrs. Doris for keeping the books for all these years and in such a great fashion. Mike Thaggard made a motion to accept the statement and a second was made by Lee Maness. The vote was unanimous.
Richard noted that we should give a big thank you and a round of applause to Martha Hegler and Shelby Prevatte for having the large yard sale that bought the fireworks for July 4th. Also a big thanks to Bobby Clewis for getting them a good deal on the fireworks.
Under old business – the boat ramp. Richard advised that Greg Holden, a local dock and boat ramp builder, gave us an estimate of $70-90,000 to remove and replace our existing ramp. It was noted that others have given it a look but no prices were received. Greg also stated that a brand new one will do the same in the long run as the one we now have. Marvin worked hard putting dirt in the sides and it was noted that as soon as the weather cools some there will be volunteers putting concrete in the sides. Richard also said that some dirt or marl will be put in the roadway in order to smooth some of the ruts.
Frances Mauney wanted to give a thank you to Gary and Debbie Kistler for looking after their place.
Gary Kistler announced that Lewis Sherrill, Bill Parker and Dan Tyson had passed away. They will be missed by all.
Someone suggested that we update our telephone/address list just in case during storms or whatever, folks can be contacted. If your address or telephone number has changed, please let someone know. Anyone can call any of the board members at any time if they need their place checked out.
Under new business – the agenda items.
The first item was to officially change our meeting date from June 1st to the Memorial Day meeting we now have. Ron Hammond made a motion to make this change, a second was given by Curtis Powell. The vote was 36 for and 0 against.
Second item for vote was to revoke a previous vote requiring both the property owner and the renter to pay dues. Ron Hammond noted that the dues are the responsibility of the homeowner and whether he rents it out or not, that part is between the renter and the homeowner. If he can recoup his dues from his renter so be it, but we are only concerned that the dues are paid. Jane Tew made a motion to accept the revocation, a second was made by Ron Hammond. The vote was 35 for and 1 against.
Some discussion ensued regarding dues that are being charged for vacant lots. Richard suggested that if a homeowner owns a home in the neighborhood and pays full dues for it and also owns a vacant lot(s) then possibly he could be allowed a discounted rate for the lot(s) only. However, if the only thing they own in the neighborhood is the vacant lot(s) then the dues are the full amount. This will be on the next meeting’s agenda.
The third item on the agenda was the audit. It was noted that a few of the members in here reviewed, not audited, the books recently and no problems were encountered at that time. A reminder was given that we had previously gotten prices for an audit. Procedures that are done by other Associations were also mentioned. Mr. Tew was questioning the legal aspect of changing our by-laws. It was noted that changes can be made to our by-laws by NOTIFYING 100% of the members of the meeting to be held for a vote, but 50% or more of the members PRESENT and voting at the meeting can then make changes. Ron Hammond asked how many checks and deposits Doris makes each year – approximately 60 checks are written and 20 deposits are made. It should only take about 45 minutes to go through everything and he asked that everyone vote with that in mind. Mr. Tew felt that changing the by-laws and having an audit were two separate items. He made a motion that we table this until another date and felt we have a good set of by-laws. Pat Goodnight noted that we have several people in here are capable of reviewing the books. It was suggested to put the audit on hold until the next meeting and to change the by-laws to reflect the decision made regarding an audit at that time. Doris requested that a decision be made soon because she is tired of being scrutinized. Everyone agreed they were tired of it also. Mr. Tew made the motion and Kenny Elliott seconded. The vote was unanimous. It was noted that this matter needed to be resolved as quickly as possible since this has been going on forever with past and present Presidents and generally the complaints were from the same members.
It was noted that a lot of the members no longer come to the meetings because of the dissent and complaining but they were glad that this meeting and the last one was relatively enjoyable. If our meetings cannot be productive without being argumentative, then we stand to have them dwindle down to nothing. Pat Goodnight suggested that the names of the people who wanted to review the books and tapes be noted in the minutes so that everyone would know. Richard noted that he preferred not to note the names but several members requested this listing. Tina Odom, Phyllis Dunn and Martha Hegler were the ones reviewing. It was also noted that one of the agenda items to be placed on the next meeting list requested by Tina was the disallowing spending of any monies, other than emergency items or normal bill, i.e., power bill, phone, taxes, etc., by the Board without the express approval of the Association.
Richard gave thanks to Wayne and Gene for their help monitoring the pool. Richard noted that the work done at the pool building itself was definitely a necessity. The walls were crumbling from within and with help from Gary, John and others, this was repaired nicely. Richard asked if there were any complaints – none were noted.
Richard noted that our membership rate was going great – we only have six or seven who have not paid. He also noted that we still have T-shirts for sale and wanted to know if anyone wanted to purchase one.
The 50/50 drawing was held with the winner receiving $75.00
At 7:00 PM a motion was made by Kenny Elliott to end the meeting and a second was given by Mike Thaggard. All were in agreement.